Deliveries/Product Shipments to the Fair
0
Home > PARTICIPATE > Commercial Vendors > Commercial Vendor Info > Deliveries/Product Shipments to the Fair

Deliveries/Product Shipments to the Fair

https://www.kansasstatefair.com/p/participate/commercial-vendors/commercial-vendor-info/deliveriesproduct-shipments-to-the-fair UPS, and Federal Express deliver to all locations, by roving vehicle, depending on an Exhibitor’s location beginning Friday, September 6 through 13 Gate 11.Courier services do not typically deliver to the Fairgrounds on Saturday or Sunday.

Company Name (Including any DBA’s) as it appears on your Contract

Location on Fairgrounds *

c/o Kansas State Fair

2000 N. Poplar Street

Hutchinson, KS 67502-5598

* "Location on Fairgrounds" should be the specific building/area and space number identified on your Contract.(i.e. Sunflower North Building-Space 10 or 101 Ft. Leavenworth Blvd.)

For any billing purposes, please use Exhibitor/Concessionaire company address, and NOT exhibit space address.

No shipments will be accepted prior to Labor Day unless special arrangements are made with the Commercial Exhibits Department.The Fair will not store merchandise for an Exhibitor.No deliveries will be accepted upon which there are charges of any kind.Shipments received prior to Labor Day (without prior approval from the Commercial Exhibits Department) will be returned to the sender.Exhibitors must make arrangements for merchandise shipped to the Fair that will require a forklift for unloading.The Fair is not responsible for any shipments received, stored, or held.

There will be a package center inside gate 11 that will be the responsibility of the vendor to pick up your packages from. Packages coming through Fed Ex or UPS will be the only ones delivered to your booth space. You will be required to sign for your packages please make sure that you have the name of your space as we have you listed with Commercial Exhibits.


MUST READ AS THERE ARE CHANGES THAT INVOLVE ALL SERVICE VENDORS AND EXHIBITORS

KANSAS STATE FAIR

Date: November 7, 1990 Policy & Procedure 1-7

Rev. 01/24/01

Rev. 01/09/18

Subject: Service, Delivery and Freight Vehicle Access During the State Fair

PURPOSE: To devise a system which is fair to the companies who are making deliveries, or providing a service, during the period of the State Fair, whether it be to the State Fair, vendors, exhibitors, or fair patrons.

PROCEDURE: The following categories have been established, with guidelines to follow for each.

VEHICLE DEFINITION: A piece of mechanized equipment or motor vehicle that has a means of transporting or carrying people or product that has a plate or tag attesting that a license has been secured and bears a registration number.


1.STATE FAIR CONTRACTORS AND/OR A SERVICE COMPANY PAID BY KANSASSTATE FAIR-- SERVICE AND/OR DELIVERY TO THE STATE FAIR:

Those individuals/companies who have a state contract with the State Fair for a service, etc., and those who are paid to provide a service during the State Fair, will be issued the appropriate hangtag(s) and can purchase paid participant tickets in advance of the Fair or are provided participant tickets by KSF departments.

Deliveries and/or service by these individuals/companies may be made to the Maintenance building located at Gate 7 or at Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits & Maintenance Department can accept deliveries.

After 8 a.m. and until 12 midnight, no vehicle traffic is allowed on the fairgrounds proper, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving vehicles with proper hangtags displayed will be allowed on the fairgrounds proper.

State Fair Contractors and/or service companies paid by Kansas State Fair must have proper hangtag on all vehicles entering the Fairgrounds, and are permitted to access most areas of the fairgrounds, by vehicle, from 12 midnight until 8 a.m. Deliveries can be made to the concessionaire/exhibitor as we allow deliveries directly to buildings prior to 8 a.m. After 8 a.m. and until 12 midnight, concessionaires/exhibitors that cannot be accessed from the backside of their location should have all deliveries, etc., made by hand cart.

High Traffic/Pike Areas defined: 300-400 block of Pride of Kansas Ave, and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

There may be some exceptions to the above rule, but each case will need to be handled as they arise.

2.SERVICE VENDORS & EXHIBITORS—SERVICE AND/OR DELIVERY—DURING THE STATE FAIR:

A vehicle making a delivery at the Fair's request, or providing a service at no cost for the Kansas State Fair, will be provided an outside gate admission ticket for the driver of the vehicle, as well as a "Delivery/Release" hangtag. The hangtag should be filled out with the day and time entering the grounds, to allow for their service or delivery. The hangtag and gate admission ticket may be picked up at Gate 1 during the fair period, or in some cases will be handled in advance of the Fair.

Deliveries and/or service by these individuals/companies may be made to the Maintenance building located at Gate 7 or at Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits & Maintenance Department can accept deliveries.

Service Vendors must have the Vendor Vehicle Hangtag on all vehicles entering the fairgrounds, and are permitted to access most areas of the fairgrounds, by vehicle, from 12 midnight until 8 a.m. Deliveries can be made to the concessionaire/exhibitor as we allow deliveries directly to buildings prior to 8 a.m. After 8 a.m. and until 12 midnight, concessionaires that cannot be accessed from the backside of their location should have all deliveries, etc., made by hand cart.

High Traffic/Pike Areas defined: 300-400 block of Pride of Kansas Ave, and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

With each Vendor Vehicle Hangtag purchased, the Vendor will be issued ten (10) outside gate admission tickets. Any additional gate tickets needed can be purchased through the Commercial Exhibits Department at the current rate for advance tickets if purchased by August 15.

After 8 a.m. and until 12 midnight, no vehicle traffic is allowed on the fairgrounds proper, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving vehicles with proper hangtags displayed will be allowed on the fairgrounds proper.

There may be some exceptions to the above rule, but each case will need to be handled as they arise.

No shipments will be accepted prior to Labor Day unless special arrangements are made with the Commercial Exhibits Department. The Fair will not store merchandise for an Exhibitor. No deliveries will be accepted upon which there are charges of any kind. Shipments received prior to Labor Day (without prior approval from the Commercial Exhibits Department) will be returned to sender. Exhibitors must make arrangements for merchandise shipped to the Fair that will require a forklift for unloading. The Fair is not responsible for any shipments received, stored or held.

3.ANY OTHER SERVICE/DELIVERY DURING THE STATE FAIR:

Any other service and/or delivery may be made to the Maintenance building located at Gate 7 or at Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits & Maintenance Department can accept deliveries.

After 8 a.m. and until 12 midnight, no vehicle traffic is allowed on the fairgrounds proper, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving vehicles with proper hangtags will be allowed on the fairgrounds proper.

Any other service and/or delivery individual or company must have proper hangtags on all vehicles entering the Fairgrounds, and are permitted to access most areas of the fairgrounds, by vehicle, from 12 midnight until 8 a.m. Deliveries can be made to the concessionaire/exhibitor as we allow deliveries directly to buildings prior to 8 a.m. After 8 a.m. and until 12 midnight, concessionaires that cannot be accessed from the backside of their location should have all deliveries, etc., made by hand cart.

High Traffic/Pike Areas defined: 300-400 block of Pride of Kansas Ave, and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

There may be some exceptions to the above rule, but each case will need to be handled as they arise.

4.CARNIVAL PARTNER--SERVICE AND/OR DELIVERY DURING THE STATE FAIR:

A vehicle making a delivery or providing some service for the Carnival, will be provided an outside gate admission ticket for the driver of the vehicle, as well as a "Delivery/Release" hangtag. The hangtag should be filled out with the day and time entering the fairgrounds, to allow for their service or delivery. Carnival deliveries must use Gate #7.

  • VEHICLE REPAIR, ETC. -- DURING THE STATE FAIR:

Service to vehicles on the fairgrounds is limited to the contractor having the wrecker service contract. If a fair patron, exhibitor or vendor should incur some vehicle problems while parked in the reserved parking lots or public parking lots, and require some assistance, the wrecker service should be contacted.

If the wrecker service is unable to provide the service needed, any other vehicle entering the fairgrounds proper for the benefit of the fair patron, exhibitor or vendor would need to be issued a "Delivery/Release" hangtag, and the driver would be required to purchase a gate ticket if they do not already have one. They should be advised of this in case they want to pass this charge on to their customer.

KANSAS STATE FAIR MANAGEMENT

PLAN YOUR EVENT
Back to
Top
Tickets