Service, Delivery and Freight Vehicle Policy
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Service, Delivery and Freight Vehicle Policy

MUST READ AS THERE ARE CHANGES THAT INVOLVE ALL SERVICE VENDORS AND EXHIBITORS

KANSAS STATE FAIR

Date: November 7, 1990 Policy & Procedure 1-7

Rev. 01/24/0

Rev. 01/09/18

Rev. 07/05/21
Rev. 10/15/21

Subject: Service, Delivery and Freight Vehicle Access During the State Fair

PURPOSE: To devise a system which is fair to the companies who are making deliveries, or providing a service, during the period of the State Fair, whether it be to the State Fair, vendors, exhibitors, or fair patrons.

PROCEDURE: The following categories have been established, with guidelines to follow for each.

VEHICLE DEFINITION: A piece of mechanized equipment or motor vehicle that has a means of transporting or carrying people or product that has a plate or tag attesting that a license has been secured and bears a registration number.

1. STATE FAIR CONTRACTORS AND/OR A SERVICE COMPANY PAID BY KANSAS STATE FAIR--SERVICE AND/OR

DELIVERY TO THE STATE FAIR:

Those individuals/companies who have a state contract with the State Fair for a service, etc., and those who are paid to provide a service during the State Fair, will be issued the appropriate hangtag(s) and can purchase paid participant tickets in advance of the Fair or are provided participant tickets by KSF departments.

Deliveries and/or service by these individuals/companies may be made at Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits Department can accept deliveries.

After 9 a.m. and until 11 p.m., no vehicle traffic is allowed on the fairgrounds proper, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving vehicles with proper hangtags displayed will be allowed on the fairground’s property. (Please see Roving Vehicle rules & regulation agreement)

After 9 a.m. and until 11 p.m., service to concessionaires can be made by accessing backside of stand.

State Fair Contractors and/or service companies paid by Kansas State Fair must have a proper hangtag on all vehicles entering the Fairgrounds, and are permitted to access most areas of the fairgrounds, by vehicle, from 11 p.m. until 9 a.m. Deliveries to High traffic/Pike areas need to be concluded by 9 a.m. After 9 a.m. these areas can be accessed by roving vehicles with proper hangtag displayed. State Fair Contractors that have sold large items (farm equipment, large rock items, mower, etc.) will be allowed to take items, by traffic escort, to have customer pick up at gate 3 from 6 p.m. to 7p.m. each day.

High Traffic/Pike Areas defined:300-400 block of Pride of Kansas Ave, and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

There may be some exceptions to the above rule, but each case will need to be handled as they arise.


2. SERVICE VENDORS & EXHIBITORS—SERVICE AND/OR DELIVERY—DURING THE STATE FAIR:

A vehicle making a delivery at the Fair's request or providing a service at no cost for the Kansas State Fair, will be provided with a "Delivery/Release" hangtag. The hangtag should be filled out with the day and time entering the grounds, to allow for their service or delivery. The hangtag and gate admission ticket may be picked up at Will Call during the fair period, or in some cases will be handled in advance of the Fair.

Deliveries and/or service by these individuals/companies may be made to Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits Department can accept deliveries.

Service Vendors must have the Vendor Vehicle Hangtag on all vehicles entering the fairgrounds, and are permitted to access most areas of the fairgrounds, by vehicle, from 12 midnight until 9 a.m. Deliveries can be made to the concessionaire/exhibitor as we allow deliveries directly to buildings prior to 9 a.m. After 9 a.m. and until 12 midnight, concessionaires that cannot be accessed from the backside of their location should have all deliveries, etc., made by hand cart.

High Traffic/Pike Areas defined:300-400 block of Pride of Kansas Ave, and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

With each Vendor Vehicle Hangtag purchased, the Vendor will be issued ten (10) outside gate admission tickets. Any additional gate tickets needed can be purchased through the Commercial Exhibits Department at the current rate for advance tickets if purchased by August 15.

After 9 a.m. and until 11 p.m., no vehicle traffic is allowed on the fairground’s property, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving Vehicles with proper hangtags displayed will be allowed on the fairground’s property. (Please see Roving Vehicle rules & regulation agreement)

After 9 a.m. and until 11 p.m., service to concessionaires can be made by accessing the back of the stand.

There may be some exceptions to the above rule, but each case will need to be handled as they arise and must be approved by the Commercial Exhibits Coordinator.

No shipments will be accepted prior to Labor Day unless special arrangements are made with the Commercial Exhibits Department. The Fair will not store merchandise for an Exhibitor. No deliveries will be accepted upon which there are charges of any kind. Shipments received prior to Labor Day (without prior approval from the Commercial Exhibits Department) will be returned to sender. Exhibitors must make arrangements for merchandise shipped to the Fair that will require a forklift for unloading. The Fair is not responsible for any shipments received, stored or held.

3. ANY OTHER SERVICE/DELIVERY DURING THE STATE FAIR:

Any other service and/or delivery may be made to the Maintenance building located at Gate 7 or at Gate 11, at any hour during the Fair. Seasonal & permanently assigned employees of the Commercial Exhibits & Maintenance Department can accept deliveries.

After 9 a.m. and until 11 p.m. no vehicle traffic is allowed on the fairground’s property, except for those authorized golf carts and/or motorized vehicles used by State Fair officials, the Highway Patrol, and the Traffic Department, during an emergency. Roving vehicles with proper hangtags will be allowed on the fairground’s property.

Any other service and/or delivery individual or company must have proper hangtags on all vehicles entering the Fairground’s, and are permitted to access most areas of the fairgrounds by vehicle from 11 p.m. to 9 a.m. Deliveries to High Traffic/Pike areas need to be concluded by 9 a.m. After 9 a.m. these areas can be accessed by roving vehicles with a proper hangtag displayed.

High Traffic/Pike Areas defined: 300-400 block of Pride of Kansas Ave., and areas which include addresses in the following ranges: 300 block of Ft. Riley Blvd. and 400 block of Bison Blvd; 300 and 400 block of Grandstand Ave; and 300 and 400 block of Cottonwood Ave. Please refer to attached map for further identification of areas.

There may be some exceptions to the above rule, but each case will need to be handled as they arise.

After 9 a.m. and until 11 p.m., service/deliveries can be made by accessing back of the concessionaire stand.


4. CARNIVAL PARTNER--SERVICE AND/OR DELIVERY DURING THE STATE FAIR:

A vehicle making a delivery or providing some service for the Carnival, will be provided an outside gate admission ticket for the driver of the vehicle, as well as a "Delivery/Release" hangtag. The hangtag should be filled out with the day and time entering the fairgrounds, to allow for their service or delivery. Carnival deliveries must use Gate #7.


5. VEHICLE REPAIR, ETC. -- DURING THE STATE FAIR:

Service to vehicles on the fairgrounds is limited to the contractor having the wrecker service contract. If a fair patron, exhibitor or vendor should incur some vehicle problems while parked in the reserved parking lots or public parking lots, and require some assistance, the wrecker service should be contacted.

If the wrecker service is unable to provide the service needed, any other vehicle entering the fairgrounds proper for the benefit of the fair patron, exhibitor or vendor would need to be issued a "Delivery/Release" hangtag, and the driver would be required to purchase a gate ticket if they do not already have one. They should be advised of this in case they want to pass this charge on to their customer.

Note: We strongly encourage all vehicles entering the fairgrounds starting on Thursday, September 8, to have a vehicle parking hangtag. This will reduce unauthorized vehicle traffic prior to the Fair.

Please refer to the Map that is on our website www.kansasstatefair.com for pike area

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