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Concert Welcome Media Sponsorship RFP

The Kansas State Fair is now taking Welcome Media proposals to help us in the promotion of our 2024 Nex-Tech Grandstand concert series! We appreciate your past promotional efforts on behalf of our event, and we are looking forward to hearing your ideas as we prepare for the upcoming state fair, Sept. 6-15.

Please complete this form no later than March 21, 2024.

Welcome Media proposals should be designed at welcoming fairgoers to an event or act at the Nex-Tech Grandstand. Partners will receive Welcome Media benefits in the process (Ex: General gate admission tickets, concert tickets or support of a special event during the fair).

For each event, we are looking for one TV sponsor and one radio sponsor in the Wichita/Hutchinson market, as well as one sponsor outside of Wichita/Hutchinson (ex: Topeka) that does not overlap in coverage.

The Nex-Tech Grandstand series is being announced and should be finalized by early June, including Slam Fest and Demo Derby. This information is just to give you a heads up of our current entertainment lineup.

Here are the available events for Welcome Media sponsorship:

Date of Event	Act
Friday, September 6	Wynonna with Kimberly Perry
Saturday, September 7	Goo Goo Dolls
Sunday, September 8	La Alianza Nortena
Monday, September 9	Demo Derby
Tuesday, September 10	Kansas State Fair Slam Fest Wresting (tentative)
Wednesday, September 11	Casting Crowns with Katy Nichole
Thursday, September 12	Broadway’s Rock of Ages (Broadway Stars)
Friday, September 13	Pop Evil with Diamante
Saturday, September 14	Riley Green with Ella Langley
Sunday, September 15	Oak Ridge Boys

2024 Concert Welcome Media Proposal Form

Terms & Conditions

Check "confirm" for each item.

1. It is understood that all concert tickets provided by Kansas State Fair for trade are to be utilized for promotional purposes only. Tickets are not to be used for station staff, sponsors, underwriters, or family member use. All ticket winner information must be provided to the Kansas State Fair via online form by Sept 30, 2024. (See guideline 4.)

Confirm

2. In order for a proposal to be considered, the proposal must include details on how ALL requested ticket quantities will be given out, including type of promotion, dates of giveaway, quantitiy of tickets requested and the quantitiy of tickets given out each day of promotion.

Confirm

3. Unfortunately, not all Welcome Media requests may be able to be fulfilled. Opportunities are limited and are awarded based on impact and reach of proposed promotions.

Confirm

4. All ticket winners and their contact information (name, address, phone and e-mail) shall be provided to the Kansas State Fair no later than September 30, 2024. Failure to do so will result in forfeiture of any future trade with the Kansas State Fair. If a welcome media proposal is approved, you will be provided with a password protected link to the online form to submit this information.

Confirm

5. Stations have the option to script and produce their own spots/ads/materials, but we ask that all elements be approved by the Kansas State Fair prior to scheduled start date. Allow 48 hours for approval.

Confirm

6. Should a station be granted Welcome Media introduction rights for a particular act or event at the Kansa State Fair, the station will be granted up to two introduction representatives that will be required to follow outlined guidelines.

Confirm

7. By submitting this form, I agree to the above guidelines for Kansas State Fair Welcome Media. Failure to follow the guidelines will result in forfeiture of future Welcome Media opportunities.

Agree

Background Information

WELCOME MEDIA GOALS:

Drive concert attendance
Drive consideration for attending the Kansas State Fair in general

DEMOGRAPHICS:
Each grandstand event appeals to a particular demographic, and we are seeking formats/programming that mirrors the audience that would be interested in hearing the entertainment.

ANTICIPATED FAIR-PROVIDED CREATIVE ASSETS :

:15, :30 radio featuring artist and your station (subject to artist agreement)
:15, :30 radio spots (general Fair attendance)
:15, :30 TV spots (general Fair attendance)
Artist-approved audio, video, photo, and graphic elements
Kansas State Fair artwork elements

STATION-CREATED ASSETS:

Stations have the option to script and produce their own spots/ads, but they must be approved by the Kansas State Fair prior to scheduled start date. Allow 48 hours for approval.

Proposal Guidelines

Please submit one form per station.

We are primarily interested in promotional support during these three timeframes, in this order of priority:

Aug 11- Sept 5 (pre-Fair)
Sept. 6 through the day of your selected concert (during Fair)

Our ideal partners will detail a comprehensive plan to promote the selected concert(s), including elements like the following:

Specific promotional ideas, including giveaways, contests or sponsorships of regular programming
Live announcements
Recorded announcements
Artist interviews
Social media posts and promotions (boosted)
Spots
Email / e-newsletter
Any other ideas you have

Your Contact Information

First Name

Last Name

Email Address

Title

Organization/Media Outlet/Business Name

Station

Please submit one form per station or publication

Address Line 1

Address Line 2

City

State

Postal Code

Phone Number

Mobile Number

Your Proposal

Kansas State Fair event/concert you'd like to welcome:

If considering more than one, list priority order

Please provide a detailed description of all elements of your proposed promotional package, including things like the following:

Type of contest(s), giveaway(s), or other promotions
Dates for each element
Number of announcements (live, recorded)
Spots (number, length, value)
Social media (which ones, number of followers, number/type of posts, boosting plan)
Website presence (impressions, dates)
Requests for artist interview(s)
Streaming
Email (audience size, type of email)

You may upload a document outlining these items (PDF, Word, PPT), HOWEVER, you must also cut and paste the items into the field below.

Proposed Welcome Media package

You must include package details here

Upload Proposal (if desired; not required)

Number of concert tickets requested

Number of gate tickets requested

Any hard costs for the Kansas State Fair

Total value of proposed package

We will be making decisions this spring. Watch for more details on daily themes, new attractions and ticket trade opportunities in the coming weeks. If you have questions about the content of this form, contact Bonnie Tharp (bonnie@coppmedia.com), phone 316.425.7065. If you have technical issues with the form, contact Marla Parsons at marla.parsons@ks.gov.

Submit