For numerous reasons, Kansas State Fair will only be accepting online entries in our Competitions Departments, effective immediately. If you should need assistance for any reason, please contact our office at 620-669-3600. You may also email us at Our goal is to make this transition process as easy as possible.


Kansas State Fair General Rules must be followed by ALL exhibitors in addition to any department, division and class rules listed.

NOTE: Schedules for receiving, judging and pick up have changed. Please follow schedules and read rules. Any items that are late WILL NOT be received!


******RULES # 1 - 7 ARE NEW
  1. DEADLINE DATES: All exhibitors are required to submit their entries online by deadline date of JULY 25. Online assistance is available during regular business hours only. (Monday - Friday, 8:00 am - 5:00 pm)
  2. REQUIRED EXHIBITOR FEES: ALL exhibitors are required to pay a $1 processing fee as well as a $1.00 per entry fee. The entry fees collected are used to assist in premiums paid out.
  3. LATE ENTRIES: Entries will still be accepted after the deadline but will follow these rules: All entries past their deadline will need to be registered online. Late fees will apply. Our late fees no longer reflect per exhibit but per exhibitor.
  4. LIMITS: An exhibitor can enter 1 item per class.
  5. Exhibitors will have up to 15 minutes to arrange, display or touch up their exhibit upon arrival, but prior to check in. Exhibits cannot be prepared or assembled on-site unless it is a "real time" contest and it is stated in the rules. Superintendent has the right to disqualify an entry or exhibit if anyone other than the exhibitor has prepared it. ALL WORK MUST BE THAT OF THE EXHIBITOR.
  6. Displayed items are limited - KSF reserves the right to only display what room allows. Those that are not displayed can be picked up at designated pick up times. Only items that place1st through 3rd place will be displayed during the fair. If you do not plan to pick up your item during the times listed pre-fair, you must leave a box or bag to store your item in until after fair pick up times.
  7. Any item that does not meet Kansas State Fair requirements will not be accepted. If an item is accepted in oversight, it may later be disqualified and/or not judged or displayed.
  8. During check-in, a Kansas State Fair staff member may question if you entered your item properly, but only if it is obvious that the item may not meet the class requirements. If an exhibitor is not sure if they have entered properly, they must ask a staff member for assistance BEFORE the item is checked in. This process can only be done during receiving hours and at the request of the exhibitor. If you question the class entered, and the superintendent can justify the error, it may be moved to the proper class. Once an item has been checked-in, it cannot be moved. Check-in finalizes your entry. Kansas State Fair does not allow any item substitutions
  9. "Other than listed" means items that can NOT be entered in any other class.
  10. in 2021, items that were made the past 2 years can be entered due to no fair in 2020.
  11. A brief description of your entry (as to color, size or pattern) is appreciated.
  12. For protection of the exhibitor, claim stubs are suggested at time of release for all items.
  13. Although department staff does their best to care for all exhibits, we are not responsible for any damages or soiling of the exhibits.
  14. Exhibitor winning Best of Show in Hand or Machine Quilting cannot win more than 2 consecutive years in a row. If the same individual should win "back to back" years, they are not eligible for this award the following year. (Whether entered as an individual or in a group project)
  15. Our primary audience consists of family and youth. We reserve the right to reject any entry that may be considered objectionable by that audience.

Shipping charges on all exhibits must be prepaid. Packages should be addressed to: Kansas State Fair, ATTN: Clothing & Textiles Department, 2000 N. Poplar, Hutchinson, KS 67502 and should arrive between August 1st -15th, no earlier/later. A copy of your entry form/registration should also be included in your package with your pre-registered items. Please make sure all items are labeled in a manner that can be removed before judging (a note attached by a rubber band, twist tie, masking tape, safety pin, etc.)

Item(s) will be shipped back at the exhibitors request and expense after the fair and in its original packaging. WE ARE NO LONGER ACCEPTING POSTAGE STAMPS, PREPAID LABELS, CASH OR CHECKS FOR POSTAGE IN ADVANCE. EXHIBITOR MUST INCLUDE INSTRUCTIONS FOR RETURNING WITH ORIGINAL SHIPMENT ALONG WITH A COPY OF YOUR REGISTRATION. We will phone you to obtain a credit card number for payment BEFORE items are returned. Packages will be returned U.S. Postal Service. We will not insure for any additional value unless requested by the exhibitor.

To see the rules and classes offered in CLOTHING & TEXTILES, click on a DIVISION below.


Thank You to our Sponsors:

  • Big Creek Quilt Guild - Hays
  • Joan Butts - Emporia
  • Central Kansas Sewing - Hutchinson
  • Derby Bead Guild - Wichita
  • Emporia Regional Quilters Guild - Emporia
  • Funk Family - Salina
  • Kane Farm - Lyndon
  • Margaret Kirkpatrick - Wichita
  • Konza Prairie Quilters' Guild - Manhattan
  • Manhattan Area Weavers & Spinners - Manhattan
  • Needle Arts Guild of Wichita - Wichita
  • Overbrook Quilt Connection - Overbrook
  • Prairie Point Fabrics, LLC - Hutchinson
  • Pratt Area Quilters Guild - Pratt
  • Quilt Cottage Co. - Hays
  • Jean Ramsey - Sterling
  • Sew In 2 Quilts LLC - Hutchinson
  • The Creative Station - Newton
  • Kathy Voth - Hutchinson
  • Walnut Valley Quilters Guild - Winfield
  • Wichita Weavers, Spinners & Dyers - El Dorado
  • Yarn Barn - Lawrence
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