Have questions about becoming a commercial vendor? We have the answers! Kansas State Fair commercial vendor pricing and general information can be found below.
KANSAS STATE FAIR COMMERCIAL EXHIBITS SPACE INFORMATION
This year’s fair dates are SEPTEMBER 6-15, 2024. In 2023 our audited attendance was 330,044 up from 315,273 in 2022.
The Kansas State Fair application process begins January 2, 2024 for the upcoming Fair. The Commercial Exhibits Application is an online process and can be accessed on the Commercial Vendor Applicants page of our website at www.kansasstatefair.com. Any additional forms are also accessible in the Commercial Vendor section. Applications are selected based on uniqueness of product, appearance of display, and references from other fairs and/or events.
Food/Drink concessionaires
must include a picture of their concession unit and menu when submitting the application. Applications submitted without the above requested items
will not be considered. Availability for concession space is
extremely limited, as prior year exhibitors, in good standing, are usually given first right of refusal for the following year.
The Kansas State Fair welcomes applications from all potential exhibitors. The application will be reviewed and shall be solely judged to determine what is in the best interest of the Kansas State Fair and the fair-going public. All timely completed applications will be screened and considered for space as space opportunities allow. Applications are
not approved on a first-come first-served basis, rather all completed applications received shall be considered based on product, building, area available, or size of space required, while maintaining a balanced program of products throughout the Fairgrounds. The exhibit should be consistent with the Fair’s Mission and be in the best interests of the Kansas State Fair.
SPACE INSIDE AN EXHIBIT BUILDING
Air-Conditioned
| Meadowlark Building - in line
|
10X10
|
$1,024
|
| Meadowlark Building - corner
|
10X10
|
$1,103
|
| Pride of Kansas Building -in line
|
10X10
|
$1,024
|
| Pride of Kansas Building - corner
|
10X10
|
$1,103
|
| Sunflower North Building - in line
|
10X10
|
$1,024
|
| Sunflower North Building - corner
|
10X10
|
$1,103
|
| Sunflower South Building - in line
|
10X10
|
$1,024
|
| Sunflower South Building - corner
|
10X10
|
$1,103
|
Non Air-Conditioned
| Eisenhower Building - in line
|
10X10
|
$893
|
| Eisenhower Building - corner
|
10X10
|
$971
|
| Expo Center
|
10X10
|
$525
|
| Nex-Tech Wireless Grandstand - in line
|
10X10
|
$893
|
| Nex-Tech Wireless Grandstand - corner
|
10X10
|
$971
|
| Nex-Tech Wireless Grandstand - in line
|
10X16
|
$945
|
| Nex-Tech Wireless Grandstand - corner
|
10X16
|
$1,024
|
**Building layout maps are available online or by request.
SPACE IN AN OUTSIDE EXHIBIT AREA
Outside exhibit spaces are designated areas between the named streets. Please refer to the Fairgrounds Map.
The minimum outside exhibit space cost is $420.
Outside exhibit spaces for Agriculture/Farm/Industrial Exhibitors is $12.00 per front foot up to a 25’ depth. Charges for additional depth are as follows: 26’ to 50’ - Add $26, 51’ to 75’ - Add $37, 76’ to 125’ - Add $58.
Outside exhibit space for Non-Agricultural Exhibitors is $20 per front foot up to a 25’ depth. Charges for additional depth are as follows: 26’ to 50’ – Add $37; 51’ to 75’ – Add $47; 76’ to 125’ – Add $68.
Outside exhibit space in High Traffic Areas is $30 per front foot up to a 25’ depth. Charges for additional depth are as follows: 26’ to 50’ – Add $37; 51’ to 75’ – Add $47; 76’ to 125’ – Add $68.
Outside exhibit space in Pike Area Concessions or Pride of Kansas Ave & North Carnival Areas is $56 per front foot. Charges for additional depth are as follows: 26’ to 50’ – Add $37; 51’ to 75’ Add $47; 76’ to 125’ – Add $68.
Front footage and depth is charged based upon the size of exhibit space AVAILABLE and will not be adjusted if you should require less. Most Food/Drink Concessionaires pay 18% of gross sales, after taxes, against a $950 minimum guarantee or what the space would normally cost a non Food/Drink Concessionaire, whichever is GREATER. This minimum is based on the current fee structure. Ride/Attraction Concessionaires pay 20% of gross sales after taxes against an $1,100 minimum guarantee, as stated above.
All space costs are rounded up to the nearest $1 figure. If exhibit space becomes available, we will notify the selected applicant with the specifics. If an applicant accepts the exhibit space being offered, one-half of the exhibit space cost (to include any additional fees) will be due by the first payment due date on the Exhibitor License Agreement to hold the space. Filling space from new applications generally does not begin until mid-April of each year. Due to a high Exhibitor/Concessionaire return rate, all applications are held in the event that exhibit space becomes available due to a late cancellation. It is the applicant’s responsibility to follow up on the status of the application.
EXHIBIT BOOTH POLICY
The Kansas State Fair is a great way for a large number of exhibitors to temporarily present their products or views, be they commercial, religious, or political, to a large number of people in an orderly, safe, secure, and efficient fashion. Exhibit shall mean any activity; including, but not limited to petitioning, proselytizing and/or the sale, posting, or distribution of any merchandise, product, promotional items, and printed or written materials. Sale or distribution of any merchandise; including printed or written material, except, under license issued by Kansas State Fair and/or from a duly-licensed location is strictly prohibited. Because of the great interest in the safety and orderly movement of large crowds and vehicular traffic flow, and activity engaging or impeding the fair-going public or interrupting the orderly flow of the fair-going public outside of an approved, licensed, and contracted exhibit space is strictly prohibited.
The Kansas State Fair strives to maintain a product balance throughout the buildings and outside areas, and encourages new exhibitors to bring in products and/or services. Prior year exhibitors in good standing, are usually given first right of refusal for the following year. Again, new applicants are selected based on availability of space, uniqueness of product or service, and appearance of your display.
TTY Customers may use the Kansas Relay System by dialing 1-800-766-3777.