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General Information & Rules

All open class entries are due on / or must be postmarked by August 15.

Late entries will be accepted with late fees applied.

ADMISSION: Adult (age 13-59) $7.00 in advance or $10.00 during Fair week; Child (age 6-12) $4.00 in advance & $6.00 during Fair week; Child (5 & Under) Free Admission; Senior Citizen (60 and Over) $4.00 in advance & $6.00 during Fair week.

Gate admission tickets are required, Friday, September 8 beginning at 11:00 a.m. through Sunday, September 17 at 6:00 p.m. Exhibitor Gate Admission tickets can be purchased until August 15 for $3.00 each on entry forms. Advance Discount Gate Admission tickets are available through Thursday, September 7, at Dillons Stores throughout the state and at the Kansas State Fair Ticket Office (620) 669-3618 and at www.kansasstatefair.com

ALCOHOLIC BEVERAGES: Per K.A.R. 116-1-2, the consumption of alcoholic beverages and/or cereal malt beverages on the Kansas State Fairgrounds is not permitted unless in an area specifically designated by the Kansas State Fair Board for such purpose. Those areas currently approved are Sunflower Terrace, the Beer Garden, Roadhouse Bar & Grill, Bluestem Wine Garden and Nex-Tech® Wireless Grandstand concert venue. Consumption in any other area is not permitted. Violators may jeopardize future participation in the Kansas State Fair and face further disciplinary actions.

ATM: There are (13) thirteen Automatic Teller Machines (ATMs) on the Fairgrounds located at the north end of the Nex-Tech Wireless® Grandstand ticket booth, in front of Expo Center, the Information Center, north side of Cottonwood Court, the corner of 23rd Ave. & Bison Blvd., southeast entrance of the Meadowlark Bldg., across from the Beer Garden on the west side next to the restrooms, north east corner of the Eisenhower Bldg., inside the Grandstand concert area, between Sunflower North and South and in the Midway area.

BARRED EXHIBITORS: The Kansas State Fair, in cooperation with the North American Livestock Show and Rodeo Managers Association, reserves the right to refuse entry of any exhibitor who has been barred from any other show on the basis of unethical practices.

CAMPING: Tent camping is not allowed on Fairgrounds property (inside the fenced area of the Fairgrounds) per Kansas Administrative Regulation, K.A.R. 116-4-2. Camping with cots or sleeping bags, or in front of or around livestock facilities is not allowed. RV Camping with electrical hookup, water and sewer may be available in the Kansas State Fair RV Park. Reservations are accepted for those staying twelve days at a fee of $450.00. Please call (800) 362-3247 or visit www.kansasstatefair.com and click on the Facility Rentals tab located top of our home page for additional information.

CONSEQUENCES: In the event any animal is declared by the veterinarian or testing agency to be unethically fitted, the animal will immediately be disqualified and the exhibitor of that animal may be barred from participation in future Kansas State Fair competitions. The exhibitor will forfeit all titles, awards, premiums and prizes. The Kansas State Fair Board, through its management, makes all rules and regulations, and reserves the final and absolute right to interpret these rules and regulations.

DISQUALIFICATION:

  1. Should an entry that has been awarded a prize be disqualified, the lower placing will NOT move into the higher position.
  2. Our primary audience consists of family and youth. The Kansas State Fair reserves the right to reject any entry that may be considered objectionable by that audience.

DISCLAIMER: The Kansas State Fair expressly disclaims any expressed or implied warranties (including merchantability), whether the goods or services are provided by the Kansas State Fair or by others (such as drug testing). The Kansas State Fair does NOT provide security or guard services.

ENCAMPMENT: Encampment bed space is available for those affiliated with 4-H/FFA, current or past. This includes Extension agents, adult leaders, FFA advisors, and parents of 4-H/FFA exhibitors. Former associates of 4-H/FFA or any non 4-H/FFA person may stay in the Encampment Building if space is available, with priority going to current 4-H/FFA members. Space is not available for youth under 7 years of age. You may reserve space through your County Extension Agent or FFA Chapter Advisor. Bed space is available on a first come-first served basis. Payment must be made in full at time of reservation. Cost for encampment bed space is $15.00 per bed per night. Those with confirmed reservations are required to check in with the dormitory supervisors (upstairs) before moving in to the dormitory. Only individuals with a dorm permit will be allowed in the dormitory area. Dorm permits must be left with dormitory supervisors when checking out of the Encampment Building to return home. What You Should Bring: necessary clothing, towels, toilet articles and bedding (bed provided with a mattress only). Dormitory space is limited, so bring only necessary items. Do not bring valuables, such as expensive jewelry or watches.

Supervision: Encampment Building dormitories are maintained by Kansas State Fair employees. The Kansas State Fair assumes no liability or responsibility for any person or property in this building.

ELECTRICAL HAZARDS: Major hazards associated with electricity are electrical shock and fire. Electrical shock occurs when the body becomes part of the electric circuit, either when an individual comes in contact with both wires of an electrical circuit, one wire of an energized circuit and the ground or a metallic part that has become energized by contact with an electrical conductor. In addition to the electrical shock hazards, sparks from electrical equipment can serve as an ignition source for flammable or explosive vapors. Even loss of electrical power can result in extremely hazardous situations.

Preventing Electrical Hazards:

There are various ways of protecting people and livestock from hazards caused by electricity, including insulation, guarding, grounding, and electrical protective devices. People can significantly reduce electrical hazards by following some basic precautions:

  1. Use safe work practices every time electrical equipment is used. Inspect wiring of equipment before each use. Portable cord and plug connected equipment and flexible cord sets (extensions cords) shall be visually inspected before use for external defects (such as loose parts, deformed and missing pins, or damage to outer jacket or insulation) and for evidence or possible internal damage (such as pinched or crushed outer jacket).
  2. Replace damaged or frayed electrical cords immediately.
  3. All electrical cords should have sufficient insulation to prevent direct contact with wires.
  4. Damaged cords should be taken out of service immediately, especially in wet environments.
  5. Flexible cords must be grounded a. Do not alter cords; do not remove ground pin b. Adapters which interrupt the continuity of grounding may not be used. 3-2 Adapters are PROHIBITED.
  6. Flexible cords and cables shall be protected from accidental damage. Sharp corners and projections shall be avoided.
  7. Connecting attachment plugs: Your hands may not be wet. Wear insulating protective equipment if cord is wet.
  8. LIMIT USE OF EXTENSION CORDS. Use only for temporary operations.
  9. REPORT ALL GFCI (Ground Fault Circuit Interrupter) issues to maintenance staff immediately. The purpose of the outlet is to trip in fault conditions. If the outlet tripped, it is safe to assume, it tripped due to a fault in the equipment that was plugged into it.
  10. RE-LOCATABLE POWER TAPS (POWER STRIPS) ARE ONLY APPROVED FOR USE WITH COMPUTER PERIPHERALS, TV AND VIDEO PERIPHERALS.
  11. Portable electric equipment. Cord and plug connected equipment-including extension cords a. Handling. Portable equipment shall be handled in a manner which will not cause damage. 1. May not be used to raise/lower equipment. 2. May not be fastened with staples or otherwise hung as this could damage the outer jacket or insulation.
  12. DO NOT BLOCK ELECTRICAL BREAKER BOXES OR FIRE EXTINGUISHERS. Sufficient access and working space shall be maintained about electrical equipment and fire extinguishers. (36" clearance).
  13. DO NOT OPEN ELECTRICAL BREAKER BOXES OR PANELS. CONTACT MAINTENANCE STAFF IF ACCESS IS NECESSARY. All electrical panels (breaker boxes and any other type of electrical panels) shall remain closed at all times.
  14. Minimize the potential for water or chemical spills on or near electrical equipment.
  15. Live parts of electric equipment operating at 50 volts or more (i.e. electrical outlets) must be guarded against accidental contact.
  16. An electrical box with pre-punctured knockouts shall not be used on a flexible cord for temporary wiring.
  17. Only equipment with three-prong plugs should be used (fans, blowers, etc.). The third prong provides a path to ground that helps prevent the buildup of voltages that may result in an electrical shock or spark. This does not guarantee that no one will receive a shock, be injured, or be killed. It will however, substantially reduce the possibility of such accidents, especially when used in combination with other safety measures.
  18. Circuit protection devices are designed to automatically limit or shut off the flow of electricity in the event of a ground-fault, an overload, or short circuit in the wiring system. Fuses, circuit breakers, and ground-fault circuit interrupters are three well-known examples of such devices. Fuses and circuit breakers prevent over-heating of wires and components that might otherwise create hazards for operators. They disconnect the circuit when it becomes overloaded. The ground-fault circuit interrupter, or GFCI, is designed to shut off electrical power if a ground fault is detected. The GFCI is particularly useful near sinks and wet locations.
  19. Leave all required clearances for ADA access.
  20. Maintain all fire exits and fire lanes.
  21. All electrical equipment must have a cord with a three wire factory ground or be double insulated. Most box fans do not meet these requirements.

ENTRIES: STATE REQUIREMENT - The State of Kansas requires that all exhibitors provide a completed W-9form each year PRIOR to issuing any premium winnings. Please complete a W-9 and submit or send it to the Kansas State Fair, Attn: Competitive Exhibits Dept., 2000 N. Poplar, Hutchinson, KS 67502 prior to the start of the fair. W-9 Forms can also be completed when setting up an exhibitor account at www.kansasstatefair.com.

Kansas State Fair no longer prints a hard copy exhibitor handbook. Paper copies of sections are available at the KSF Administration Office from 8:00 a.m. - 5:00 p.m., Monday thru Friday. To meet entry deadlines and avoid entry errors, exhibitors are encouraged to submit entries online at www.kansasstatefair.com. under the “Competitions” section. Paper entries are still accepted, until indicated deadlines.

Payment for entries may be processed immediately using a Visa, Master Card, or Discover Card, or will be put on hold until a check is received by KSF before the entry deadline. To ensure proper credit, please enter exhibitor name in the memo portion of your check. NO entry is finalized until payment is made in full. An entry is not complete until receipt of full payment is received by the Kansas State Fair. This includes payments for the purchase of advance discounted gate tickets. Tickets must be paid for in full by the July 15th or Aug 15th deadline in order to receive advance tickets at discounted price. The Kansas State Fair observes a “No Refund” policy.

4-H and FFA exhibitors entering online will be asked for an electronic signature. Paper entries will not be accepted without all required signatures.

All entries must be made by the owner or a person authorized to act for the owner. Additional forms will be provided by the State Fair upon request. The local extension office can provide entry forms to exhibitors and all forms may be photocopied. Except for beef, sheep, swine, and meat goats, 4-H entries are to be made through the local extension office. 4-H members who wish to enter in open classes must complete an open class entry form and pay open class and stalling fees. If using printable PDFs, entries made in different departments must be made on separate entry forms respective to the department.

Original copies of all registration papers are to be made available upon arrival. If required, exhibitors must furnish satisfactory evidence that breeding stock is what the term implies. Premiums will be withheld if satisfactory proof is not furnished concerning pedigree, or in the event of any misrepresentation.

All entries for competition must be entered in the proper division, with all required information, by entry closing time listed in each department section. Exhibitors may enter more than one item per class in all open departments unless otherwise stated. Exhibitors will only be allowed to win and be paid for one placing per class. Articles previously winning awards at the Kansas State Fair are not eligible for re-entry. Entries must be the work of the exhibitor and work should not be more than three years old (unless otherwise stated in department rules). Taxes to be paid on winnings are the responsibility of the winner.

ERRONEOUS ENTRIES: At the discretion of the Kansas State Fair management, exhibits that have been erroneously entered may be transferred to the proper classes prior to judging. Kansas State Fair management will decide the disposition of each case of erroneous entry.

FEED: The Kansas State Fair operates a Feed Department as a service to exhibitors. It offers products at a reasonable cost. Hours of the Feed Department are 7:00 a.m. to 7:00 p.m. All sales will be by cash or credit card (Visa, Master Card & Discover). No charge accounts or checks accepted.

FIRST AID STATION: A first aid station is located in the southwest corner of the Administration Building. First Aid personnel are on duty 10:00 a.m. - 10:00 p.m. on first Friday, 8:00 a.m. - 10:00 p.m. first Saturday, 8:00 a.m. - 9:00 p.m., Sunday thru Thursday, 8:00 a.m. - 10:00 p.m. second Friday and Saturday, the final Sunday 8:00 a.m. - 8:00 p.m.

NEX-TECH WIRELESS® GRANDSTAND TICKET INFORMATION: For information and to order tickets to Nex-Tech Wireless® events, please call (620) 669-3618 or 1-800-362-3247.

INFORMATION: The Kansas State Fair Information Center is located northwest of the Administration Building.

INTERNET: Website address is www.kansasstatefair.com. Wireless internet service (WiFi) is available in select areas of the State Fairgrounds.

INTERPRETATION: The Kansas State Fair Board, through its management, makes all rules and regulations and reserves the final and absolute right to interpret these rules and regulations. Management will arbitrarily settle and determine all matters, questions and differences in regard there to, or otherwise arising out of, any connection with or incident pertaining to the Fair. All 4-H participants are also governed by the rules and policies of the Director of K-State Research and Extension. However, these rules and policies do not supercede decisions of the Kansas State Fair Board. Constructive concerns and appeals regarding the 4-H and 4-H/FFA divisions should be directed to the division committee chairs or Superintendents. The rules of all breed associations, department rules, IAFE National Code of Show Ring Ethics and all applicable Kansas State Statutes are in force at the Kansas State Fair. A copy of the IAFE National Code of Show Ring Ethics can be requested at the State Fair office or by visiting the International Association of Fairs and Festivals (IAFE) website at www.fairsandexpos.com. Violation of these rules will result in penalties. When no rule appears to cover a situation, the General Manager will ask the State Fair Board to make a rule and define its application to the situation.

LABORATORY ANALYSIS: It is the right of the Kansas State Fair Board, at its discretion, to conduct laboratory analysis on any animal entered in Kansas State Fair competition. All initial Quality Assurance Testing required by the Kansas State Fair will be paid for by the Kansas State Fair. Payment for other tests, (i.e., blood typing, etc.) required in the youth or open livestock shows, will be the sole responsibility of the exhibitor.

LAW ENFORCEMENT: The Kansas Highway Patrol is the Official Law Enforcement body of the Kansas State Fair beginning at 10:00 p.m. the Thursday prior to the beginning of the Fair. The Highway Patrol should be contacted for emergencies where medical or fire department assistance is needed. Call (620) 669-3627 (or 627 from a Fair extension), before attempting to call 911.

LIABILITY: Under Kansas Law, there is no liability for an injury to or the death of a participant in domestic animal activities resulting from the inherent risks of domestic animal activities, pursuant to K.S.A. 60-4001 through 60-4004. Exhibitors and their associates assume all risk of participating in this domestic animal activity. Exhibitors are responsible to maintain insurance to cover any loss to persons or property which may occur as a result of competition. At no time will the Kansas State Fair assume care, custody or control of any animals, livestock and/or personal property of the exhibitor, except as noted. At all times, the exhibitor will have full control, custody and will care, feed and keep safe their animals, livestock and personal property, all in accordance with the rules and regulations of the Kansas State Fair. The exhibitor will be responsible to pay for any damages to Kansas State Fair premises, facilities or equipment caused by the exhibitors and/or their livestock while on the premises of the Kansas State Fairgrounds.

LOST PERSONS and LOST & FOUND: All lost and found articles and inquiries about lost persons will be handled by the Kansas Highway Patrol Office located in the Administration Building. Phone (620) 669-3637 or 637 from a Fair extension.

MAILING IN ITEMS: Any exhibits mailed in should be addressed to: KANSAS STATE FAIR, ATTENTION: (Department in which exhibiting), 2000 N POPLAR ST, HUTCHINSON, KS 67502-5598. Items should be properly labeled with class and exhibitor name in a manner that can be removed before judging (a note attached by a rubber band, twist tie, masking tape, safety pin, etc.). Shipping charges on all exhibits must be prepaid. If items are to be shipped back, include instructions along with sufficient postage stamps, money order or check to cover cost of return shipping and a return mailing label must be provided. Checks should be made out to Kansas State Fair. Attach an envelope inside of parcel containing completed entry form and return postage. If additional postage is needed for return shipping, items will not be sent back until funds have been obtained to do so. It is the exhibitor’s responsibility to follow up with the Fair as to whether or not their items had sufficient postage and check on their return status.

NATIONAL SHOW RING CODE OF ETHICS:The Kansas State Fair is a member of the North American Livestock Show and Rodeo Managers Association, whose membership has approved the adoption of The National Show Ring Code of Ethics (available upon request). Please observe the following:

  1. No participant shall be eligible to enter, compete, or be eligible to win a premium, if he/she has been disqualified from competition in a member show of the North American Livestock Show and Rodeo Managers Association, or those Livestock Exhibition(s), Show(s), and Sales(s) that endorse The National Show Ring Code of Ethics, or has had a premium withheld or withdrawn on the grounds of rule violations involving deception, misrepresentation, fraud, sabotage, tampering or unethical fitting.
  2. Applying for entry to Kansas State Fair competitions acknowledge the exhibitor has read the Kansas State Fair General Rules and Regulations, 4-H/FFA Show rules and specific and/or special division rules and regulations and the National Show Ring Code of Ethics and agrees to observe and abide by these rules.
  3. The aforementioned rules, regulations and code of ethics apply to every exhibitor making an entry (online and paper) at the Kansas State Fair.

PARKING: Livestock exhibitors can purchase a $10.00 Daily Parking Hangtag or a $35.00 multi-day Hangtag (hangtags non-refundable) on their entry form to park on the Fairgrounds proper. THESE CREDENTIALS WILL BE REQUIRED AND MUST BE DISPLAYED VISIBLY IN THE VEHICLE TO PARK ON THE GROUNDS FROM FRIDAY, SEPTEMBER 8 THROUGH SUNDAY, SEPTEMBER 17. Parking is FREE in the public parking lots located north and east of the Fairgrounds. FREE PARKING for livestock trailers and towing vehicles is available in public parking. After unloading livestock, exit fairgrounds at Gate 10 located at 19th St. & Plum St., and proceed to east side of Plum Street for Lot C parking. Delivery/Release Hangtags are also available at no charge at the gate. This Delivery/Release hangtag allows you on the grounds to deliver your entry and then exit immediately for parking. The Delivery/Release hangtag will be required on the last Sunday for pick-up of exhibits at designated release time and a gate admission ticket is required for each individual in the vehicle until 6:00 pm. Vehicles are allowed on the Fairgrounds after 8:00 a.m., Monday, September 18, without a hangtag

Yellow Lot: East of the Agriculture Education exhibits is designated parking for those with FFA Mechanic projects, Pony Pull and 4-H Dog Show exhibits. These exhibitors enter at Gate #6 off of State Fair Road.

Purple Lot: South of the Dairy Barn is designated parking for 4-H/FFA beef, sheep & swine, open beef & dairy cattle, dairy goats, sheep & swine exhibitors. These exhibitors enter at Gate #11 (19th & Poplar St.). After unloading animals, livestock trailers should be parked in one of the free trailer parking areas located in Public Parking Lot A, north of State Fair Road, and Lot C, east of Plum St.. Livestock trailers are not allowed to park in the ticketed area of the grounds. Additional Purple parking is located east of Plum St. on the south end of Lot C .

Tan Lot: East of Nex-Tech Wireless® Grandstand & Race Track is designated parking for horse and donkey exhibitors. These exhibitors enter at Gate #10, (19th St. & Plum St.)

  • Tan Lot: reserved for tow vehicles pulling horse or livestock trailers only.
  • Tow vehicle must remain hooked to the trailer.
  • Trailer should be parked in Lot C in the trailer parking area if unhooked from the tow vehicle.
  • RVs or campers are not allowed in Tan Lot. These must be parked in Lot C, or have a reserved spot in the RV park; see camping.

If access to trailer is blocked, exhibitor is responsible for all tow fees incurred.

Exhibitors showing rabbits, pigeons or poultry should enter at Gate #11 (19th St. & Poplar St.) with a Delivery/Release hangtag. This hangtag will allow you on the grounds to deliver your entry and then exit immediately for parking.

Exhibits or demonstrations being delivered to 4-H Centennial Hall should enter at Gate #3, 23rd St. & Main St., with a Delivery/Release hangtag. This hangtag will allow you on the grounds to deliver your entry and then exit immediately for parking.

Gate tickets and parking hangtags (tickets and hangtags are non-refundable) purchased by livestock and horse exhibitors will NOT be mailed. Tickets may be picked up at the Credentials booth next to Livestock Check-In (enter at Severance St.) upon arrival with your animals.

PETS ON FAIRGROUNDS: No dogs, cats, or other animals, except service animals, as required by State and Federal law, shall be permitted on the Fairgrounds during the annual Kansas State Fair, except in designated areas. (Kansas Administration Regulation 116-2-1) In designated areas, pets must be on a leash, contained in living quarters, trailers, or stall and any waste must be picked up and disposed of properly. Any animal posing a threat to the safety and enjoyment of the Fair guests will be removed. All animals must meet current health requirements.

PREMIUM AWARD PAYMENTS: The Kansas State Fair does not guarantee premium money, merchandise prizes or special awards, except for those offered by the State Fair. Because the State Fair Board is without constitutional or legal authority to borrow money for its operation, it reserves the right to pro-rate premium money because of a lack of funds. A completed W-9 form for each exhibitor is requested at registration of entries if you wish to receive premium money. These forms are available online or through the Competitive Exhibits office at (620) 669-3621 or (620) 669-3623. The name and social security number or federal identification number on the W-9 form must match the name on the entry form. Premium payments will not be made without a completed W-9 form. Checks will not be processed until this form is completed and returned to the Administration Office. Premium checks in all departments will be paid as soon as possible after the Fair closes. Identification is required to pick up premium checks. If prior written authorization is provided, you may pick up another individual's exhibit; however, premium checks may only be picked up by the winning exhibitor. The Kansas State Fair is required to report all payments to the Internal Revenue Service.

The Kansas State Fair judging sheets are the final results, from which all relative decisions and reports are based. This record will stand as official. Any discrepancies in the amount of a premium check must be called to the attention of The Kansas State Fair Competitive Exhibits Department by November 15, 2017. No claims for error after that date can be honored. The last day for checks to be picked up or claimed is November 15, 2017. If you do not claim your check by the date stated, a $10.00 fee will be applied for a check to be reissued. Premium checks must be cashed by March 15, 2018 to insure payment. Checks not cashed within this time will not be re-issued.

PRIZES & AWARDS: Ribbons and trophies will be presented to exhibitors at release time. The Fair will not be responsible for loss or damage. Duplicates may not be issued. The superintendent is required to see that exhibitors have no communication with the judge engaged in making awards, except when called upon for information relating to their exhibits. When entry is not worthy of first place, judges may, at their discretion, award a prize or prizes as they see fit for the entry. There must be more than one exhibitor showing in a class to pay more than one placing in premiums.

PROTEST: Official protests must be submitted to the General Manager in writing, signed and accompanied by $350 cash or certified check, which will be forfeited if the protest is not sustained. The protest must state plainly the cause of complaint and must be delivered immediately upon the occasion for such protest. The General Manager will provide the protest the the Kansas State Fair Board or its designee(s). The Fair Board or its designee(s) will consider no protest made upon the statement that the judge or judges are incompetent or have overlooked an entry.The Kansas State Fair Board or designee(s) shall only consider a protest filed by a participant entered in the same department as the participant that is the subject of the protest. Judging procedures will not be interrupted for protest investigations; and depending on the basis of the protest, a decision may be withheld until a complete investigation is completed.The Fair Board or designee(s) will consider protests as speedily as possible and their decision in the matter shall be final. If deemed necessary, the Fair Board or its designee(s) may conduct interviews and / or an informational hearing to gather official statements from the individual who filed the protest, the individual against whom the protest was filed, the show superintendent and any other individual who may provide pertinent factual information.

RECEIPT OF ENTRIES: All exhibits must be entered and in place according to the rules of the department in which entered. No entry is considered complete until all fees have been paid.

REFUNDS: Kansas State Fair has a “No Refund” policy.

RELEASE:

  • All out-of-state exhibitors (for all livestock groups eligible) will be released at 1:00 p.m. on the last Sunday, or as designated by Fair management.
  1. All other exhibitors (for all livestock groups eligible) will be released at 3:00 p.m. on the last Sunday, or as designated by Fair management
  2. All exhibits shall remain in place until the release time listed in each department.
  3. A request for early release, based on a valid emergency, shall be presented to the superintendent of the department. If an exhibitor requests an early release because they are entered in another State or Regional Fair, the superintendent in charge of the department must receive from subsequent Fairs, an official confirmation or acceptance of entries and dates of judging.
  4. The Superintendent is empowered to authorize and schedule release of exhibitors.
  5. Any violation of this rule will cause forfeiture of all premiums earned by exhibitor and possible disqualification from future competition.

REPLACEMENT CHECKS: If check is lost or misplaced by exhibitor, a stop payment fee of $20 will automatically come out of replacement check along with a $10 State Fair processing fee.

RETURNED CHECKS: If for any reason a check is returned by the designated bank, payment must be made using a credit card, certified check, money order, cashier's check or cash, in the amount of fees, plus additional $30 to cover returned check charge. Exhibitor will not be allowed to participate until all fees are paid. If you have any questions concerning a returned check, contact the Competitive Exhibits department at (620) 669-3614, (620) 669-3621 or (620) 669-3623.

SELLING OR TRADING LIVESTOCK: K.A.R. 116-3-2 states trading, selling of any item, product or service, including animals and other livestock on the Kansas State Fairgrounds is only authorized with a specific contract identifying all pre-approved items, the price schedule, and specific location. This is contracted through the Kansas State Fair Commercial Exhibits Department. A livestock stall, pen or parking lot is not an approved selling location on the Kansas State Fairgrounds during the annual State Fair or any non-fair event.

SMOKING: In accordance with KSA 21-4009 et seq. smoking is not permitted in any State Fair building or Nex-Tech Wireless® Grandstand seating area. Smoking should be in designated areas indicated on the Fairgrounds map. All exhibitors and guests are asked to cooperate in enforcing this rule.

SOCIAL SECURITY NUMBERS: Per IRS requirement, a Social Security Number or Federal Identification Number is required for payment of premiums and must be obtained by completing, signing & returning a W-9 form to the Kansas State Fair Administration Office. Exhibitors who choose to not provide their Social Security numbers will forfeit their premiums.

SOLICITATION RULE: No soliciting of any nature will be permitted on the Kansas State Fairgrounds. All advertising and/or distribution of advertising materials, tracts, pamphlets, or any other item or items must be confined to a leased location. (K.A.R. 116-3-2)

STALL INFORMATION & STALL FEES: (pricing reflects entries prior to August 15thdeadline)

Stalls - dismantling or tampering with any stall panels or pens is prohibited due to safety concerns and may jeopardize exhibitor participation at the Kansas State Fair. Stall fees must be paid prior to entry deadline or a late fee will be applied.

Beef & Dairy Cattle $20.00 per head

Sheep (Limit two Sr. or four Jr. per pen) $ 7.00 per pen

Swine $ 7.00 per pen

Cow/Calf Class (Included with entry fee) $25.00 per pair

Beef Cattle Bedding Fee $15.00 per head (1 inside fitting chute per 8 head entered)

Goats (Limit two Sr. or four Jr. per pen) $ 7.00 per pen

Miniature Horses $15.00 per stall per night

Llama (Limit three animals per pen) $15.00 per stall

All other Horses & Mini-Donkeys $15.00 per stall per night

***Jump-out fee for horses not stalled is $5.00 each horse per day - payment must be included with Horse Stall Reservation Form.

  1. Stalls are limited to one horse or two miniature horses or one mare with colt at side. Any other stall arrangement needs to first be approved by the Stalling Superintendent.
  2. Breeds are assigned to barns by Kansas State Fair staff according to barn clean-up and preparation schedule.
  3. All stalls rented the day of the show will need to be paid at that time to Stalling Superintendent.
  4. Exhibitors requesting to be stalled near each other should indicate such and send in reservation forms together.

BEDDING:

Horses - Only bedding sold by the Kansas State Fair may be used.

  • All stalls must have bedding. Bedding is $4.00 per bale of straw and $6.50 per bale of chips/shavings.
    • All horses must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Identification must be individually listed on the CVI.
    • Evidence of a negative equine infectious anemia (EIA/Coggins) test conducted within 12 months before exhibition must accompany the CVI. Test results must be shown on a VS 10-11 form or equivalent form (copies will not be accepted unless verified in writing by testing veterinarian). Foals, six months of age and younger, accompanying their EIA-negative dams, are exempt from EIA test requirements.
  1. An additional $20.00 per stall will be assessed for stalls bedded with any material not provided and sold by the Kansas State Fair.
  2. Bedding can be purchased in advance on the Horse Reservation Form or at the time the stall is unlocked by the Fair personnel.

Beef Cattle: Bedded on bulk bedding. Exhibitors may purchase extra bedding as needed. Tie out time is 6 p.m.

Dairy Cattle & Dairy Goats: Bedded on straw provided by Fair. Exhibitors may purchase extra bedding as needed.

Meat Goats, Sheep and Swine: Bedded on chips provided by the Fair. Exhibitors may purchase extra bedding as needed.

STATEMENT OF ANIMAL CARE: The Kansas State Fair is the showplace for animal agriculture for the state. All animals and livestock shown, housed, or displayed shall receive care that is consistent with accepted animal husbandry practices, and the rules and regulations set by the State Fair Board. Professional veterinary service will be available as needed by contacting the KSF livestock coordinator. Animals experiencing illness, injury, or discomfort should be properly treated. Exhibits shall reflect the care and concern that Kansans have for livestock, poultry, companion animals, and wildlife. All owners or persons in charge of property or livestock will care for, guard, protect, and preserve, as Kansas State Fair does not undertake to do so, and will not be held responsible for any loss, shrinkage, or damage to said property or livestock of the owners or exhibitors. The Kansas State Fair reserves the right to move animals in an emergency situation.

TELEPHONE SERVICE: The Kansas State Fair telephone number is (620) 669-3600 with switchboard connections to all departments from 8:00 a.m. to 8:00 p.m. during the Fair.

TOWING: Vehicles illegally parked on the Fairgrounds will be towed at the owner's expense and placed in the impound lot located south of the Maintenance facility.

TRANSPORTATION AND HIGHWAYS: Hutchinson is located near the center of the state and can be reached by direct route on Highways U.S. 50, K-61 and K-96, with short connections to I-135, U.S. 54, U.S. 56, and K-14. Taxi service inside the city of Hutchinson can be obtained by calling Hutch Taxi, Inc. at (620) 669-8203 or Roadrunner Taxi at (620) 662-8294.

VIOLATION OF RULES / REGULATIONS: Any exhibitor not complying with Kansas State Fair rules, regulations, and requirements, may be denied entry, participation and facility usage. The Department Superintendent is responsible for enforcement of any rule, regulation or requirement that is designed to present a quality, legal, publicly safe and acceptable, traditional show in keeping with acceptable Fair exhibiting practices. Industry (IAFE), association, and breed practices will also be part of the Kansas State Fair requirements. In the event of an apparent violation, the Superintendent will immediately notify the Competitive Exhibits Department of the situation, and an assessment will be conducted to insure a decision will ultimately be made in the best interest of the Kansas State Fair. It will be the General Manager's responsibility to advise and approve the decision made by the Competitive Exhibits Department. Should the exhibitor choose to contest the decision of the General Manager, a protest may be submitted to the State Fair Board through the procedure outlined above.

UNETHICALLY FITTED LIVESTOCK: The showing of unethically fitted livestock, the showing of livestock of any ineligible age for exhibition in the class entered, or the misrepresentation of breeding or milking status is prohibited. Unethical fitting will be deemed to consist of changing the normal conformation of any part of an animal’s body or using drugs, including over the counter and/or extra-label, or mechanical devices to alter the physical makeup and/or performance of the animal. This includes but is not limited to the following:

  1. Animals that are in milk due to an unnaturally induced lactation.
  2. Balancing the udder by any means other than leaving naturally produced milk in any or all quarters.
  3. Treating or massaging any part of the animal’s body, internally or externally, with an irritant, counterirritant, or other substance to alter conformation.
  4. Minimizing the effects of cramping by feeding or injecting drugs and depressants or applying packs or using any artificial contrivance or therapeutic treatment except normal exercise.
  5. Blocking the nerves to prevent limping or switching of the tail.
  6. Striking the animal to cause swelling in a depressed area.
  7. Surgery or other practices performed to change the natural contour or appearance of an animal's body, hide, or hair, except the removal of warts or horns, and the permitted clipping and dressing of hair and trimming of hooves.
  8. Insertion of foreign material under the skin; tissue manipulation.
  9. Changing the color of hair at any point, spot or area on an animal's body. Any grooming material that allows color to come off from any animal will not be allowed at the show.
  10. The act of artificially filling animals internally.
  11. The use of alcoholic or carbonated beverages in the feed or administered as a drench.
  12. The use of diuretics.
  13. Ethical use of wholesome and reasonable animal husbandry practices such as electrolyte drench in hot weather, may be exercised provided permission is granted in advance by Show management. Even if the source of the unethical fitting is unknown, the Kansas State Fair shall be entitled to disqualify the entry.

RESIDUE AVOIDANCE -

MEDICATION:

The use of drugs of other substances in any manner other than in accord with the labeling approved by FDA is a violation of federal law. Exhibitor and exhibitor’s parents and/or legal guardians agree that: (1) they are absolutely and completely responsible persons for the care and custody of their animals; (2) the Kansas State Fair shall be entitled to disqualify an exhibitor whose animal tests positive for any drug, even if the exhibitor and the exhibitor’s parents and/or guardians are innocent of any wrongdoing and did not administer the drug; (3) the drug test results of the testing laboratories are final and binding upon the exhibitor and the exhibitor’s parents and/or legal guardians. Even if the source of the drug is unknown, the Kansas State Fair shall be entitled to disqualify the exhibitor.

Animals selected for drug testing will be tested under the terms of the Kansas State Fair Market Animal Testing Policies and Procedures. During the collection procedure, the exhibitor and designated responsible adult must be present at all times unless a substitute exhibitor is approved by the Superintendent. Following the collection, the exhibitor AND parent / guardian / responsible adult MUST sign the Kansas State Fair Drug Use Notification and Test Sample Collection form. Exhibitors found in violation of this rule may be subject to disqualification.

Unapproved Drug Use: The showing of any animal that has been administered, or upon harvest or testing, or shows any quantity of any unapproved drug, chemical or medication, is strictly prohibited. Such drugs include, but are not limited to any diuretic, unapproved growth stimulant or any other unapproved medication. Unapproved means not approved by the Food and Drug Administration (FDA) and / or the U.S. Department of Agriculture (USDA) for animals to be harvested, including animals that may be destined for human consumption.

Approved Drug Use: If any animal has been administered any FDA drug approved for its species and class, sufficient time must have passed for the drug to clear the animal’s system, so that the animal does not test positive for that drug. The showing of any animal that upon harvest or testing shows any quantity of any approved drug is strictly prohibited.

SECURITY: All exhibitors are responsible for security of their own animal(s). All exhibitors agree to submit any animal, breeding and/or market, entered by him/her to inspection by any veterinarian appointed by the Kansas State Fair and agree to have animal submitted to tests as may be requested at any time. Kansas State Fair also reserves the right to have ultrasound, DNA, blood, tissue and/or urine laboratory analysis made on any animal entered for competition.

VETERINARY CHECK-IN (VET CHECK)

LIVESTOCK HEALTH PAPER CHECK-IN:

  1. All livestock must be inspected by a veterinarian and have certificates of veterinary inspection (CVIs/ health papers) issued prior to arrival at the Fairgrounds.
  2. CVIs must be checked and stamped by officials of the Kansas Department of Agriculture Division of Animal Health (KDAH) at the livestock check-in area before entering the Fairgrounds.
  3. The livestock check-in will be located east of the Fairgrounds at the Fairgrounds Water Park. Enter parking lot from Severance Street between 17th Ave. and 23rd Ave. Access Severance Street from 17th Avenue.
  4. Daily check-in hours will be 6:00 am to 8:00 pm. Extended hours on Sept. 8 until 10:00 pm. Exhibitors should plan to arrive during these hours. If arrival is going to be delayed past check-in hours due to circumstances beyond exhibitor’s control, please call the Highway Patrol at 620-669-3627.
  5. After CVIs are inspected and approved, the officials will stamp CVIs, which will allow entry onto the Fairgrounds.
  6. The KDAH reserves the right to inspect or test any animals on the Fairgrounds if necessary.

LIVESTOCK ORIGINATING IN KANSAS

GENERAL REQUIREMENTS

  1. All animals must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. The CVI must list the Kansas State Fair as the consignee (destination), with the physical address listed as 2000 N Poplar St, Hutchinson KS 67502.
  3. All animals must be individually identified by Kansas 4-H EID tag, official USDA-approved ear tag, breed registration tattoo or tag, or breed association ear notch for swine. All identification numbers must be individually listed in full on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo or ear notch number must be written in full on the CVI.
  4. Animals with lesions of ringworm or club lamb fungus, warts, sore mouth or infested with mange as determined by officials of the KDAH or exhibition staff will not be permitted to exhibit.
  5. All required tests must be conducted by a state-approved laboratory.
  6. All animals are subject to examination by officials of the KDAH or those designated by the exhibition staff, and shall be free of clinical signs of infectious or contagious disease.

CATTLE AND BISON

  1. All cattle and bison must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All animals must be individually identified by Kansas 4-H EID tag, official USDA-approved ear tag, or breed registration tattoo or tag. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo number must be written in full on the CVI.
  3. Kansas is brucellosis and tuberculosis free; no tests are required.

SWINE

  1. All swine must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All animals must be individually identified by Kansas 4-H EID tag, official USDA-approved ear tag, breed registration tattoo or tag, or breed association ear notch. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo or ear notch number must be written in full on the CVI.
  3. No testing for Pseudorabies or brucellosis is required for swine originating in Kansas, as Kansas is at stage V in the National Pseudorabies Program and swine brucellosis free.

SHEEP

  1. All sheep must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed in full on the CVI.
  2. All sheep must be identified with a Kansas 4-H EID tag or an official USDA Premises ID (scrapie) tag. Lambs under 8 weeks of age, accompanying their dams, are exempt from tagging requirements.
  3. All sheep must be free of any signs of sore mouth.
  4. All sheep must be free of signs of active fungal (ringworm) infection, including club lamb fungus. Sheep may be examined by KDAH officials.

GOATS

  1. All goats must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All goats must be identified with a Kansas 4-H EID tag, a registered tattoo or an official USDA Premises ID (scrapie) tag. Goats identified with registration tattoos must have registration papers for these animals available for inspection. Kids under 8 weeks of age, accompanying their dams, are exempt from tagging requirements.
  3. All goats must be free of signs of active fungal (ringworm) infection, including sore mouth.

HORSES

POULTRY

All poultry, except waterfowl, must show proof that they are Pullorum-Typhoid clean by one of the following methods:

  1. Originate from a U.S. Pullorum -Typhoid clean flock as evidenced by an official VS Form 9-3, certifying all birds in the flock over 3 months of age for turkey flocks and over 4 months of age for all other flocks have had a negative test for Pullorum -Typhoid within the past year.
  2. Present evidence that the entries were purchased from a U.S. Pullorum-Typhoid clean source and have been the only poultry on the premises.
  3. Present an official VS 9-2 Form, signed by an official testing agent, showing the entries have had a negative Pullorum-Typhoid test within the proceeding 90 days.
  4. If an official tester is on site, entries may be tested at the time of entry. A VS 9-2 Form must be completed for each entry. If any birds in an entry test positive for Pullorum-Typhoid, the entire entry, as well as all other birds from the same premises, will be refused.

Llamas and Alpacas

  1. All llamas and alpacas must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All animals must be individually identified by official USDA-approved ear tag, or breed registration tattoo or tag. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo number must be written in full on the CVI.

LIVESTOCK ORIGINATING FROM OTHER STATES

GENERAL REQUIREMENTS

  1. All livestock entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/divisions-programs/division... or by calling KDAH at (785) 564-6601.
  2. All animals must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  3. The CVI must list the Kansas State Fair as the consignee (destination), with the physical address listed as 2000 N Poplar St, Hutchinson KS 67502.
  4. All animals must be individually identified by official USDA-approved ear tag, breed registration tattoo or tag, or breed association ear notch for swine. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo number must be written in full on the CVI.
  5. Animals with lesions of ringworm, warts or infested with mange as determined by officials of the KDAH or exhibition staff will not be permitted to exhibit.
  6. All required tests must be conducted by a state-approved laboratory.
  7. All animals are subject to examination by officials of the KDAH or those designated by the exhibition staff, and shall be free of clinical signs of infectious or contagious disease.

CATTLE AND BISON

  1. All cattle and bison entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.

SWINE

  1. All swine must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All animals must be individually identified by official USDA-approved ear tag, breed registration tattoo or tag, or breed association ear notch. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo number must be written in full on the CVI.
  3. All swine entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.

NOTE: SWINE VACCINATED FOR PSEUDORABIES SHALL NOT BE ALLOWED INTO KANSAS FOR EXHIBITION OR ANY OTHER PURPOSES.

SHEEP

  1. All sheep must be identified with an official USDA Premises ID (scrapie) tag. Lambs under 8 weeks of age, accompanying their dams, are exempt from tagging requirements.
  2. All sheep must be free of any signs of sore mouth.
  3. All sheep must be free of signs of active fungal (ringworm) infection, including club lamb fungus. Sheep may be examined by KDAH officials.
  4. All sheep entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.

GOATS

  1. All goats must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All goats must be identified with a registered tattoo or an official USDA Premises ID (scrapie) tag. Goats identified with registration tattoos must have registration papers for these animals available for inspection. Kids under 8 weeks of age, accompanying their dams, are exempt from tagging requirements.
  3. All goats must be free of signs of active fungal (ringworm) infection, including sore mouth.
  4. All goats entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.

HORSES

POULTRY

All poultry, except waterfowl, must show proof that they are Pullorum - Typhoid clean by one of the following methods:

  1. Originate from a NPIP certified U.S. Pullorum-Typhoid clean flock as evidenced by an official VS Form 9-3, certifying all adult poultry in the flock have had a negative test for Pullorum-Typhoid within the past year. (Adult poultry are any turkeys over 12 weeks of age and any other poultry over 16 weeks of age).
  2. Be accompanied by an official VS Form 9-3 signed by the official NPIP representative in the state of origin or by a CVI that has been issued within the previous 90 days.
  3. In addition to the VS9-3 or CVI, out-of-state poultry must have a "Permit to Ship Poultry or Hatching Eggs" issued by the KDAH within the previous year, or a permit number issued by the KDAH office within the previous 15 days.
  4. All poultry entering Kansas should follow all KDAH import requirements. The import requirement list is available at www.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.

Llamas and Alpacas

  1. All llamas and alpacas must be accompanied by a Certificate of Veterinary Inspection (CVI/ health paper) issued within 30 days before exhibit, and the CVI must be available, upon request, to the officials of the KDAH or exhibition staff. Official identification must be individually listed on the CVI.
  2. All animals must be individually identified by official USDA-approved ear tag, or breed registration tattoo or tag. All identification numbers must be individually listed on the accompanying CVI. If registration tattoos are used, the registration papers must be available for inspection, and both the FULL breed registration number and tattoo number must be written in full on the CVI.
  3. All llamas and alpacas entering Kansas should follow all KDAH import requirements. The import requirement list is available atwww.agriculture.ks.gov/animalhealth or by calling KDAH at (785) 564-6601.
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